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Where to find it: Dashboard → Fuel Charges The Fuel Charges page is where you manage fuel surcharge schedules. These can be linked to contract rates so surcharges are automatically applied based on the current fuel price.

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The Fuel Charges Table

Click a row to open a detail drawer showing the full tier table:
  • Fuel Price Range — The fuel price band (e.g., $2.000 – $2.499).
  • Fuel Surcharge Rate (percentage) or Rate Per Mile (per-mile) — The surcharge that applies when fuel is in that range.

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Creating a Fuel Schedule

Fuel schedules are created by CSV upload:
1

Download a template

Click the Upload CSV button, then pick your template from the dropdown:
  • Download Percentage Template — Columns: Fuel Price From, Fuel Price To, Surcharge Rate
  • Download Per-Mile Template — Columns: Fuel Price From, Fuel Price To, Rate Per Mile
2

Fill in your tiers

The last tier should have an empty Fuel Price To to mean “and above.” Fuel prices use 3 decimal places (mills precision).
3

Upload and confirm

Click Upload CSV again and select your file. The system validates and shows a preview. Confirm to create.

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Pairing a Fuel Schedule with a Contract Rate

Once paired, the schedule appears in the contract rate’s detail drawer → Fuel Schedule tab, and the All In column on the main table changes from “All In” to “Fuel Schedule.”

Once paired, the schedule appears in the contract rate’s detail drawer → Fuel Schedule tab, and the All In column on the main table changes from “All In” to “Fuel Schedule.”\
1

Open a contract rate

Create a new rate or edit an existing one.
2

Select the schedule

In the Fuel Charge Table dropdown, select the schedule you want. The dropdown shows each schedule as name - type - N tiers.
3

Save

Once paired, the schedule appears in the contract rate’s detail drawer → Fuel Schedule tab, and the All In column on the main table changes from “All In” to “Fuel Schedule.”

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Tips

  • No fuel schedule = “All In” rate (fuel included in base price).
  • If using a per-mile schedule, fill in the Total Distance field on the contract rate so the system can calculate the surcharge.
  • The same fuel schedule can be reused across multiple contract rates.
  • Use Download Template on the contracts page to export all your existing rates with their linked fuel schedules for bulk review.